AI Voice & Chatbot Agents
Voice agents and chatbots that answer, qualify, and book straight into your calendar and CRM — 24/7, with clean handoff to a human when it matters.
Available for new projects
I Build AI Systems That Automate Business Operations
I help coaching, e-commerce, healthcare, and agency teams replace hours of repetitive work with AI agents, voice systems, and automations that run 24/7 — and hand off clean to your own team.
· Free 15-min call · No pitch, no obligation
+40%
More client conversions
80%
Less manual follow-up
60%
Fewer no-shows
Lead → Qualify → Book
New lead / call inWebhook · Voice agent
AI qualifies & routesClaude · n8n
CRM contact + dealGoHighLevel
Booked & followed upAuto-sent
Results
Outcomes, not just tools
People buy outcomes. Here’s what these systems actually do for the businesses that run them.
AI Receptionist
24/7 automated lead handling
Voice AI
Automated customer interactions
Social Content Agent
Faster, consistent content production
Shopify Automation
Reduced manual inventory work
CRM Automation
Zero missed follow-ups, faster sales cycle
Appointment Reminders
60% fewer no-shows
Services
How I help you scale
Done-for-you AI automation, built around your actual workflow — not a template.
Workflow & CRM Automation
Auto-create contacts, move deals through stages, trigger follow-ups, and keep your CRM clean across GoHighLevel, n8n, Make, and Zapier.
Lead Capture & Qualification
Capture, qualify, and route leads in under a minute so none slip through and your sales team only sees the ones worth their time.
AI Content & Media Pipelines
Idea → draft → visual → video → scheduled post. AI content engines that produce on-brand social media and short-form video on autopilot.
API & System Integrations
Connect tools that don’t natively talk — custom webhooks, MCP servers, and API workflows that sync your data in real time.
Custom Portals & Dashboards
Client portals, admin tools, and reporting dashboards built on Next.js, Vercel, and Postgres — a real interface on top of your automations.
Case Studies
Real systems, real results
A few builds, very different problems — same outcome: less manual work, more revenue.
Home Services · HVAC
A speed-to-lead funnel that stopped leads going cold
The challenge
Leads waited 24+ hours for a first reply, every follow-up was manual, and there was no pipeline visibility — so good leads went cold while the team was out on the tools.
What I built
I built a GoHighLevel sales funnel with instant SMS + email automation: every new lead gets a reply in seconds, then a structured nurture sequence, with the whole pipeline tracked end to end.
GoHighLevelSMS AutomationEmail SequencesPipelines
Healthcare · Multi-Clinic Group
An AI receptionist that answers every call — day or night
The challenge
Reception was swamped during the day and went dark after hours, so calls hit voicemail and new-patient enquiries slipped away. Every missed call was a missed booking.
What I built
I built an AI voice receptionist that picks up instantly, 24/7: it greets the caller, answers common questions, qualifies the enquiry, fires off an SMS follow-up, and hands off cleanly to a human only when one is actually needed — kept in sync with the clinic’s booking system as the source of truth.
ElevenLabsvoice.aiGoHighLevelConversation AITwilio SMS
E-commerce · Women’s Health (DTC)
An AI content engine that posts for them — daily, on autopilot
The challenge
A fast-growing women’s-health brand needed fresh, on-brand social content every day — copy, graphics, and short-form video. Producing it meant hours of work across designers, editors, and four different tools, and output still couldn’t keep up with demand.
What I built
I built a 4-stage AI content engine in n8n: it drafts the post with Claude, auto-generates the matching visual and video, routes it to the team for a one-click approval, then publishes on schedule — with zero copy-paste between tools.
n8nClaude APIJSON2VideoCanvaHeyGenGHL Social Planner
Selected Work
What I’ve built — by client
Real engagements across five industries. Names are anonymized for confidentiality — happy to walk through the specifics on a call.
Women’s Health — DTC E-commerce Brand
An end-to-end AI content & media operation feeding the brand’s social channels.
AI Social Media Content Engine
1.1Problem
Producing on-brand social content — copy, visuals, and video — was a daily manual grind across multiple tools and people.
Solution
A 4-stage n8n pipeline: AI drafts the post → auto-generates the visual → routes to a human for approval → auto-publishes on schedule.
n8nClaude APIGHL Social PlannerJSON2VideoCanvaHeyGen
Social Intelligence & Ideation Agent
1.2Problem
The team guessed at what to post and reacted to trends days too late.
Solution
An agent that scrapes competitors and trends, scores ideas against the brand’s content pillars (engage / counter-program / ignore), and feeds the content engine.
ApifyClaude APINext.jsNeonVercel
Automated Video Editor on Cloud Run
1.3Problem
Editing provider videos — captions, music, voice-clone — tied up a laptop for hours per clip.
Solution
A containerized Python/FFmpeg editor on Google Cloud Run that auto-captions, scores, and renders short-form video on demand.
PythonFFmpegGoogle Cloud RunDocker
Provider Self-Serve Portal
1.4Problem
Provider intake ran through a clumsy Google Form with no visibility into status.
Solution
A branded web portal — login gate, submission tracking, live video counter — that replaced the form and gave providers a real dashboard.
Next.jsVercelNeon
Education — Membership Community
AI chatbots plus a hand-coded community site for a learning-pod membership.
Conversation-AI Matching Bot
2.1Problem
Matching members to the right learning pod was manual, slow, and inconsistent.
Solution
A GoHighLevel Conversation-AI bot that interviews members and returns ranked pod matches as cleanly formatted match cards.
GoHighLevelConversation AICustom Webhooks
Member Routing Assistant
2.2Problem
Members didn’t know where to go for help and questions piled up.
Solution
An always-on assistant bot that answers questions and routes members to the right resource or a human when needed.
GoHighLevelFlow BuilderAgent Studio
Custom Community Site (BuddyBoss)
2.3Problem
They needed a branded member area without page-builder bloat or lock-in.
Solution
A hand-coded BuddyBoss child theme — member profiles, course and community UI — deployed safely via WPCode.
WordPressBuddyBossCustom Theme / CSSWPCode
Membership → CRM Sync
2.4Problem
Member profile data lived in WordPress; sales and SMS lived in GoHighLevel.
Solution
Synced WooCommerce Memberships and BuddyBoss profile fields into GoHighLevel and Twilio for automated, personalized outreach.
WooCommerce MembershipsBuddyBossGoHighLevelTwilio
B2B Agency — Sales & Ops Automation
Migrated off Zapier into n8n and built a set of AI-powered back-office pipelines.
Zapier → n8n Migration
3.1Problem
A sprawl of expensive, multi-step Zaps that kept hitting task limits and were hard to maintain.
Solution
Rebuilt the critical Zaps as clean, version-controlled n8n workflows — lower cost, more logic, far easier to debug.
n8nZapierWebhooks
AI Invoice & Expense Pipeline
3.2Problem
Invoices were read by hand and re-keyed into accounting — slow and error-prone.
Solution
Email-in invoices are parsed by AI, deduped by invoice number + vendor, and pushed to Notion and accounting automatically.
n8nClaude APIGmailNotion
Meeting-Notes → CRM Automation
3.3Problem
Insights from sales calls never reliably made it into the CRM.
Solution
Fireflies.ai transcripts flow through n8n into Close CRM with AI summaries and auto-created follow-up tasks.
n8nFireflies.aiClose CRMClaude API
Competitor Content Intelligence
3.4Problem
Tracking competitors’ Instagram content was a manual, every-week chore.
Solution
Apify scrapes posts and reels, AssemblyAI transcribes the audio, and the results land structured in Google Sheets for review.
n8nApifyAssemblyAIGoogle Sheets
AI Voice Agency — Booking & CRM
Built the backend that lets AI voice agents act inside clients’ CRMs — then productized it.
Multi-Tenant Voice → CRM MCP Server
4.1Problem
AI voice agents couldn’t reliably book, reschedule, or cancel inside clients’ GoHighLevel accounts.
Solution
A custom MCP server that exposes GHL calendar and contact actions to voice agents — multi-tenant across every sub-account.
MCPGoHighLevel APIvoice.aiNode.js
Voice Agent Drift Auto-Healer
4.2Problem
Agent configurations silently drifted and broke in production with no warning.
Solution
A healer that detects drift and auto-restores each agent to a known-good state, with a full event log for auditing.
Node.jsvoice.ai APIGHL Webhooks
AI Voice Booking Agent
4.3Problem
After-hours calls meant missed bookings and lost revenue.
Solution
A voice agent that answers, qualifies the caller, and books the appointment straight into the GoHighLevel calendar.
voice.aiGoHighLevelMCP
Admin & Client-Portal API
4.4Problem
The agency needed a way to manage agents on behalf of each client.
Solution
An admin API powering a client-facing portal for provisioning and managing voice agents per account.
Node.jsREST APIGoHighLevel
Healthcare — Clinic Group
An AI receptionist that respects the clinic’s practice-management system as the source of truth.
AI Receptionist with Human Handoff
5.1Problem
Reception was overwhelmed and after-hours calls went unanswered.
Solution
An AI receptionist that handles routine enquiries and cleanly hands off to staff the moment a human is needed.
GoHighLevelvoice.aiConversation AI
Practice-Management ↔ CRM Bridge
5.2Problem
The booking source of truth is the clinic’s PMS (Cliniko), not the CRM — and they must never disagree.
Solution
A Cloudflare Worker relay that mirrors PMS data into GoHighLevel while keeping the clinic’s system as master.
Cloudflare WorkersClinikoGoHighLevel API
Behind the Build
Inside the systems I’ve shipped
Real builder screenshots from client projects, grouped by platform — the actual automations behind the work.
Zapier
3 shots
Make
3 shots
n8n
3 shots
How I Work
From first call to a system that runs itself
A clear, proven process — no jargon, no surprises.
Discovery Call
We map your goals and pinpoint the workflow costing you the most time.
Process Mapping
I document exactly how the work flows today and where AI can take over.
AI System Build
I build the agents, automations, and integrations — clean and fully documented.
Testing
We validate everything against real data, so it’s reliable before it goes live.
Deployment
It launches, I monitor it, and we refine as your business grows.
Tools & Stack
The full stack I build on
Platform-agnostic by design — I pick the right tool for the job and make them talk to each other. Core platforms up top; the full integration stack below.
Automation Platforms
GoHighLeveln8nMake (Integromat)ZapierMCP servers
AI & LLMs
Claude API / Anthropic SDKOpenAI (GPT-4, Whisper)AssemblyAIModel Context Protocol (MCP)
AI Voice & Media
ElevenLabsvoice.aiAuVoiceHeyGenJSON2VideoCanvaNano Banana
Web & Infra
Next.jsReact / ViteVercelSupabaseNeon (Postgres)Cloudflare WorkersGoogle Cloud Run
CRM & Comms
Close CRMTwilio (SMS)GmailFireflies.aiMemberspot
Data & Storage
AirtableNotionGoogle SheetsGoogle DriveGoogle Forms
Web / CMS
WordPressBuddyBossWooCommerce MembershipsWPCode
Scraping & E-commerce
ApifyPlaywrightShopifyInstagram / Facebook API
Testimonials
What clients say
★★★★★
“John Paul transformed our lead management process completely. His GHL automations reduced our response time from hours to seconds, and we’ve seen a 40% increase in conversion rates.”
Supervisor, ANZ Bank
★★★★★
“The automation workflows JP built for us are incredibly robust. He doesn’t just build — he documents everything beautifully. Our team was able to take over maintenance without any issues.”
Founder, SystmzbyJay
★★★★★
“Working with John Paul was a game-changer. His AI-powered workflows handle 80% of our client inquiries automatically. He’s detail-oriented, reliable, and truly understands what businesses need.”
Supervisor, Acquire Asia Pacific
About Me
Systems that scale, without the manual grind
I’m John Paul Albaytar (JP). I started out as a freelancer doing manual ops work — and kept seeing the same thing: sharp teams buried under repetitive tasks that software should be handling. So I went deep on AI and automation, and now I build the systems that take that work off their plates.
Today I help coaching, e-commerce, healthcare, and agency businesses replace repetitive manual work with AI agents, voice systems, and automations that run quietly in the background, 24/7 — and documented well enough that your team can own them. My focus is outcomes, not tools: give people their hours back so they can focus on what actually grows the business.
Save 10+ hours a weekHand the repetitive work to reliable, tested automations and AI agents.
AI where it actually helpsVoice agents, chatbots, and content pipelines that qualify, book, and create — around the clock.
Built to hand offClean, documented systems built so the next person (or your team) can own them.
FAQ
Questions, answered
The things most people want to know before we talk.
How fast can you build my automation?
Most builds ship in 1–3 weeks depending on scope. We start with the single workflow costing you the most time, so you see value fast — not months later.
Do I need to be technical?
No. I build, test, and document everything in plain language so you or your team can run it. The next person who touches it is the client, not a developer.
What does it cost?
Project-based and scoped up front after a free call — you’ll know the exact price before any work starts. No hourly surprises.
Will it work with the tools I already use?
Almost certainly. Connecting tools that “don’t talk to each other” is the core of what I do — via native integrations, custom webhooks, APIs, and MCP servers.
What happens if something breaks?
Every build is tested against real data and documented, and I monitor after launch. Support is included so a broken workflow never quietly costs you leads.
Which platforms do you specialise in?
GoHighLevel, n8n, Make, and Zapier as the core — plus AI (Claude/OpenAI), voice agents, and 30+ integrations. I pick the right tool for the job, not a one-size template.
Book a Call
Let’s Automate Your Business
Pick a time below for a free 15-minute call. We’ll find the one workflow costing you the most time — and I’ll show you exactly how to automate it.